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Administrative Assistant

NEW YORK, NY 10011

Posted: 09/27/2023 Industry: Administrative Assistant Job Number: 3174 Pay Rate: $48,000.00 - $55,000.00 per year Type:

Job Description

RMG Staffing has joined forces with a development company to recruit a personable and attentive administrative assistant. This role involves carrying out receptionist responsibilities such as welcoming guests, managing filing tasks, and ensuring office supplies are well-stocked. Given that hospitality plays a vital role in the office's environment, we are looking for a candidate who embodies warmth and friendliness.

As the face of the office, the receptionist will be responsible for maintaining the office's appearance and coordinating meetings and guest arrangements. A strong sense of organization is essential for success in this position, and effective communication with individuals from diverse backgrounds worldwide is a critical skill we seek in the ideal candidate.

At RMG Staffing, we prioritize connecting qualified candidates with the right decision makers to ensure your application receives the attention it deserves. When you apply through RMG Staffing, you will gain the advantage of having a team of experts advocating for you. We will work with you to understand your skills, experience, and career goals to make sure that you have success with your job search.

Apply and take this opportunity to join the best of the best and advance your hospitality career by joining a company committed to helping you grow along with us, and great benefits like:

  • Greet and welcome visitors, clients, and guests to the office in a warm and friendly manner.
  • Answer and direct phone calls, taking messages and forwarding calls when necessary.
  • Handle incoming and outgoing mail, packages, and deliveries.
  • Maintain a clean and organized reception area, ensuring a positive first impression for all visitors.
  • Manage and maintain office supplies inventory, restocking items as needed.
  • Perform basic administrative tasks, such as data entry, filing, photocopying, and scanning documents.
  • Schedule and coordinate appointments, meetings, and events for the office staff.
  • Assist in organizing and setting up meeting rooms and necessary equipment for presentations.
  • Act as a liaison between different departments and team members, facilitating effective communication.
  • Handle sensitive and confidential information with discretion and professionalism.
  • Provide excellent customer service to clients and guests, addressing their inquiries and concerns.
  • Assist in coordinating travel arrangements and accommodations for company personnel when required.
  • Help with the preparation of reports, presentations, and other materials as needed.
  • Coordinate office maintenance and repairs, ensuring a safe and functional working environment.
  • Manage and update office databases and contact lists.
  • Take and distribute meeting minutes and follow up on action items as directed.
  • Support the HR department with onboarding tasks, such as collecting new hire paperwork.
  • Maintain office equipment and liaise with IT support for any technical issues.
  • Handle emergency situations or medical incidents by contacting the appropriate personnel.
  • Assist in special projects and tasks as assigned by managemen

Job Requirements


  • Basic skill level in Word, Excel, PowerPoint and Outlook
  • Internet-savvy
  • Organized, detail-oriented, and able to multi-task
  • Able to prioritize in a fast-paced office environment
  • Professional verbal and written communication skills
  • Excellent written and verbal communication skills; Spanish a plus
  • High attention to detail and accuracy
  • Ability to ensure that tasks are completed accurately and efficiently
  • Organizational and planning skills
  • Conflict management skills
  • Problem analysis and problem-solving skills


  • Dental insurance
  • Health insurance
  • Vision insurance


  • 8 hour shift


  • receptionist: 2 years (Required)
  • Office management: 2 years (Preferred)


  • Spanish (Required)

Shift availability:

  • Day Shift (Required)

Work Location: In person

Meet Your Recruiter

Luis Castro

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